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Leave of Absence

At Hallbrook Primary School, we are committed to promoting and modelling good attendance and behaviour – which is essential for pupils to achieve their potential.  Lack of attendance is directly correlated to a pupil’s deteriorating success and development in their education.

Currently, in primary schools where the average absence per pupil is 15 days per year, only 65 percent achieve good grades in maths and English.  Whilst 15 days per year seems a vast amount, what may surprise you is how quickly and easily unauthorised absences can add up.  We know that as parents and carers you want the best for your child, and this is why it is imperative all pupils at Hallbrook Primary School adhere to our Attendance Policy.

As a parent or carer, you have a legal requirement to ensure your child attends school on a regular basis.  Therefore, you hold the responsibility to promote good attendance and punctuality.

We do understand there are times when children will need to be absent from school for a number of reasons.  As a result, we will only consider authorising absences in the following instances:

  • For sickness or ill health
  • For medical or dental appointments which fall during school hours
  • For religious or cultural observances
  • For a family emergency

We ask all parents and carers to follow our absence procedure in order to grant authorised absence in the above cases.  You are required to contact the school by 09:00 on the first day of absence.  Any parent or carer who has not reported their child as absent will be contacted by the school by phone call.  Failure to follow this procedure may result in the child receiving an unauthorised absence and could lead to us informing the Attendance Improvement Officer, should their attendance fall below 90 percent.

The DfE has made it clear that Headteachers are not to authorise absence for any holidays during term time, except under exceptional circumstances.

We will not, therefore, grant authorisation for absence in the following instances:

  • Day trips and holidays in term time
  • Leaving school unnecessarily during the school day
  • Not attending school for an unnecessary reason such as shopping or birthdays
  • Truancy before or during the school day
  • Absences which have not been properly explained or have failed to follow the absence procedure

Hallbrook Primary School also recognises the importance of punctuality with regards to the beginning of the school day.  The school gates/doors are opened at 08:45 and all pupils are expected to be ready in their classrooms in time for registration at 08:55.  Pupils arriving after 08:55 must enter the school via the main entrance.  Should your child arrive after 09:00, they will receive a late mark.  Should your child arrive after 09:30, they will receive a mark to show that they are on-site, though this will still be recorded as an unauthorised absence.  Continuous lateness will, therefore, result in several unauthorised absences, despite your child being on-site for the rest of the school day.  Teachers are trained and encouraged to identify and report any potentially at-risk pupils, should they notice any of the stated unauthorised absences as common occurrences, including lateness.

It is now possible for parents and carers to be issued penalty notices for unauthorised absences.  Penalty notices begin with an initial fine of £60, rising to £120 if paid after 21 days but within 28 days.  Following failure of these payments, the local attendance officer may decide to prosecute a parent.  If so, parents can be fined up to £2,500 or imprisoned for failing to ensure that their child attends school regularly.

You are urged you to read our Attendance Policy before requesting leave of absence for your child.